Durand Village Tenant Association Constitution
(amended to be in compliance with the Ontario Tenant Association Constitution template)
July 26, 2025
Article 1. Name and Location: Durand Village Tenant Association, also known as DVTA
1. 93 Bold Street, Hamilton, Ontario
2. 75 Bold Street, Hamilton, Ontario
3. 90 Duke Street, Hamilton Ontario
Article 2. Date: Approved by an email proxy vote on this 2nd day of September, 2025
Article 3. Nature: An unincorporated, not-for-profit organization of tenants for tenants
Article 4. Mission Statement:
a. To improve conditions in your apartment building or other complex buildings on security concerns, disrepair, and to improve communications with management if and where possible.
b. To deal with the landlord as a group in situations of general concern such as:
1. security problems,
2. to dispute above guideline rent increase applications aka AGI,
3. when and if the landlord or their employees or agents are involved in illegal or improper activities,
4. and to fight for proper repair and maintenance of the buildings and units.
c. To educate tenants on their rights and obligations as tenants;
1. To have rights in law is not sufficient.
2. To truly have these rights, tenants must know what these rights are and be able to defend these rights.
d. To organize tenants;
1. Usually, if one tenant is having problems, so are other tenants.
2. Organized tenants have the moral support of other members, as well as having more people to document the problems and share the work.
3. It can also be of great benefit to go to government tribunals or court as a group rather than as individuals.
4. It is also much more effective to educate and get feedback from, for example, one group of 10 tenants together, rather than to do so ten times with each individual tenant.
e. To try to encourage member tenants to develop their skills, such as writing and public speaking.
1. People can often have skills that are undiscovered due to lack of experience or opportunity, or due to insecurity or even fear. Developing within people their/an awareness of their abilities can be very empowering within their lives.
2. Those people who become knowledgeable about tenant issues and rights and who have other skills should be encouraged to become more involved as activists, educating others, within our individual rental building and in the community at large, in other social issues, and should they move out of the area to whatever parts of Ontario they move to.
f. To provide information and other assistance to tenants to the best of our abilities based upon our available resources.
g. To lobby governments for policies and laws
1. that truly protect and expand the rights of tenants,
2. as well to make decent affordable housing a basic human right.
3. We may also lobby on issues related to homelessness and poverty, as our resources permit.
h. No group can be effective without introspection,
1. we must at least once a year, at a general meeting,
a. review our directions and activities
b. to ascertain if we have been effectively pursuing our mission
c. and how better to do so.
d. Formation of appropriate subcommittees
Article 5. Methods of carrying out our mission include:
a. Keep long-term records to document
1. the history of this building,
2. and the tenants' disputes with the landlord for the future;
b. Purchasing a copy of the landlord’s incorporation documents to keep on file;
c. Keep copies of tenants' complaints including
1. repair requests
2. lack of maintenance letters,
3. document any history of problems, including pictures if available
d. File applications or disputes with the Ontario Rental Housing Tribunal on behalf of this association when agreed upon by the members;
e. Have meetings of the tenants in addition to the annual general meeting to
1. get members involved and
2. to cover issues of concern
f. Educate tenants on issues around the apartment building and on their tenant rights both
1. through the newsletter/email
2. and through meetings
g. Encourage other buildings to create tenants’ associations by
1. waiting 12 months after the establishment of this organization, and
2. then filtering two neighbouring rental buildings, and
3. inviting them to a meeting to see how you have organized our tenant’s association.
i. Other activities may be undertaken in the interests of tenants as deemed worthwhile
Article 6. Anti-discrimination Policies:
a. We shall conduct our activities without discrimination because of and embrace and be inclusive of:
1. race,
2. religious beliefs,
3. colour,
4. gender, sexual orientation,
5. ancestry, place of origin,
6. physical or mental disabilities,
7. age, marital status,
8. physical attributes,
9. low or no income or being on government assistance.
b. Consequences: As such, anybody who makes comments contrary to our above policy at any of our meetings will be asked to apologize for such contrary statements and to retract it, or to leave the meeting.
c. Not only do we believe in these anti-discriminatory policies, but, as our resources permit, we will strive to make our group representative of our local tenant community.
d. Meeting location accessibility:
1. In selecting meeting locations, our first priority after the appropriateness of the location
a. seat the number of people we expect and the actual address being local
b. be the accessibility for those members with physical infirmities.
Article 7. Non-partisanship:
a. DVTA, as an organization, may support or contest specific policies, programs, actions, laws or by-laws by any government or political party as we think appropriate
b. but never endorse any party, government or politician.
c. DVTA as a group, represent our members who may have various political affiliations, and so we cannot remain representative of them all if we endorse any political parties or any candidate
d. DVTA can only support or contest their platforms or actions. Paid-up Members, on the other hand, may do what they wish as individuals, including supporting, working for or endorsing a candidate as long as it does not include any references to this organization.
e. DVTA's goal is to improve the lives of tenants and may take up other issues/causes that benefit tenants, the poor and the homeless.
Article 8. Financial:
a. No paid-up member may receive from us a salary as we are a volunteer-only organization.
b. Paid-up members shall receive reimbursement for approved expenses;
c. Non-members shall receive reimbursement for approved expenses associated with volunteer events
d. Our fiscal/financial year shall begin on April 1 and end March 31 of each year.
e. As part of the Annual General Meeting for the paid-up membership, there will be an accounting including a financial statement provided to all paid-up members, stating all revenues received and where they came from:
1. total from membership dues
2. events
3. Lawyers, engineers, etc.
4. what were the expenses (e.g. photocopying costs, stationary, renting a room, events costs, etc.)
Article 9. Group representatives:
a. Only those who are approved by the Board may claim to represent the organization.
b. In situations where there is insufficient time to take an event or action to the monthly Board meetings, a majority of the organization's executive may do the approval.
Article 10. Guests:
a. It is at the discretion of the Board of the DVTA, what non-members may attend our meetings.
b. Board/steering committee meetings are open to all paid-up members and invited guests previously approved by the executive or the board.
Article 11. Membership:
a. All members must pay an annual $12.00 per unit membership fee, which may be waived by the Board in circumstances of financial hardship.
b. This annual membership amount may be changed by majority vote of the paid-up membership.
c. Paid-up members are required to provide address, email and phone number. Your privacy is protected by the Federal Privacy Act. Tenant is responsible to request removal due to vacating.
1. To be eligible to be a member of the DVTA you must be a tenant within the Durand Village Complex
2. Paid members have voting rights & may vote by proxy.
3. Paid members are expected to practice politeness and respect at all times with management and staff
4. Non-paid tenants are considered welcomed guests
a. Do not have voting rights
b. May ask appropriate questions to consider becoming a paid-up member
c. Benefit of DVTA is restricted to common areas i.e. elevators, hall ways, etc.
5. "Ex Officio" members are from other groups or agencies, who wish to provide their support to the organization.
a. Their membership is at the discretion of the members.
b. They do not have voting privileges as they may at times be in a conflict of interest situation.
c. The purpose of this type of membership is usually only for area tenant associations, for resource personnel who might be repeatedly invited such as a local tenant lawyer or social worker.
6. Not eligible for membership are:
a. Owners
b. managers of multi-unit residential properties
c. their employees (both full and part-time,)
d. their agents (including those who do contract work for them) and their immediate family.
7. Members may be expelled
a. if they misrepresent themselves as a tenant, when they are an owner or
b. manager of a multi-unit residential property, or
c. a full-time or part-time employee or agent of an owner or manager of a multi-unit residential property.
d. Members may also be expelled for repeated violations
1. of our anti-discrimination policies,
2. for being violent, harassing or threatening violence against other members or guests,
3. for being repeatedly disruptive in meetings to such an extent that the Board has found it necessary to give the person repeated warnings as recorded in this organization's minutes,
4. Two (2) recorded warnings warrant expulsion
5. for claiming to represent this organization without the authorization of the Board, or
6. for belonging to or working for an organization that works against the best interest of tenants (such as FRPO, GTAA, UDI, etc.,)
7. works or supports landlord rights, or
8. misrepresents itself as a tenant organization.
Article 12. Board:
a. The Board and Executive shall be determined by a vote of the eligible membership at the annual general meeting to be held every year in the month of May.
b. The Board shall be comprised only of voting members of the DVTA and shall not total more than (e.g.10 people) to encourage those who will attend regularly.
c. Meetings of the Board shall be every month.
d. While all paid-up members may attend Board/steering committees and are encouraged to do so by requesting attendance and the reason for their attendance. They may only vote at the general and annual general meetings of the DVTA.
e. While the Board encourages people to speak up, it does have the right to put time limits on speech at meetings, particularly large ones, to ensure that the agenda items can all be covered.
f. Board members must resign if they have declared their run for a political office.
1. This is to prevent the organization being used for electioneering purposes of any kind.
2. Should that board member lose in a political campaign, they are free to run for the board position again.
g. Board Members Departure
1. Board members must resign if they are no longer a lessee.
2. Access Offloading Strategy:
a. Immediate Access Revocation
b. Data Transfer to the appropriate successor or retained according to DVTA policy.
c. Documentation: Maintain thorough documentation of all access changes and transfers to provide a clear audit trail.
Article 13. Executive:
a. The Executive of the DVTA shall be comprised of the:
1. President,
2. Vice-president
3. Treasurer
4. Second Treasurer
5. Secretary
6. Second Secretary
7. Technology Support Specialist
8. Other Executive positions
b. Duties of the:
1. President: responsible for presiding over meetings, representing the association in external communications, and ensuring that the association's policies and procedures are followed
2. Vice-president: assists the President and assumes the President's duties in their absence
3. Treasurer: manages the association's finances, including budgeting, accounting, and financial reporting.
4. Second Treasurer: assists theTreasurer and assumes the Treasurer's duties in their absence
5. Secretary: responsible for maintaining accurate records of the association's meetings and activities, including minutes and correspondence.
6. Second Secretary: assists the Secretary and assumes the Secretary's duties in their absence
7. Technology Support Specialist: to troubleshoot and resolve technical issues that users encounter, either remotely via phone, email, or chat, or in person at the user's location.
8. Other Executive positions:
a. Sub-committee chairs are appointed by the Executive Committee and report to the Executive Committee for appropriate terms.
b. Advisory Group of paid-up members to give additional viewpoints.
i.Holds no voting rights at Executive Meetings
ii.Appointed by the board
iii.Special Advisors i.e. specialists in AGI, lawyers, and other appropriate professionals outside of the membership.
iv.Past President(s) a lessee in the complex can contribute in an advisory capacity or on specific committees or task forces
v.Past President(s) no longer a lessee can contribute in advisory roles or on specific committees, when called upon especially if they have expertise in a particular area.
c. The Executive positions will be filled by voting at the Annual General Meeting.
1. Any vacancies occurring between Annual General meetings will be filled by persons appointed by the Executive Committee within three (3) months of vacancy.
2. Meetings of the Executive shall be every month
3. The Executive is to take care of the day-to-day operations such as banking, keeping minutes, signing letters.
4. At least three executive members must have signing authority over the organization's bank account, and all cheques and transfers of funds from that account must take at least two signatures.
Article 14. Meetings and Quorums:
a. Dates, locations and speakers at meetings will all be decided by the Executive Committee.
b. Only in the rare case of an emergency, where there is not enough time to call a Board meeting, can a majority of the executive make these decisions, and then it must be reviewed after-the-fact at the next Board meeting.
c. Quorums for general and annual general meeting: consists of 10 paid-up members which includes the Executive committee in attendance.
d. Quorums for executive meetings: consists of one-half of the executive members.
Article 15. Annual General Meeting aka AGM:
a. will be open to all paid-up members.
b. will be held once a year in the month of May
c. The date of the AGM will be decided by a meeting of the Executive.
d. Paid-up members must be given at least two week’s notice of the meeting. All reasonable attempts will be made to contact those who are members. For those who do not have telephones, we will leave notes if possible in their mailboxes, or try to contact them by whatever reasonable means.
e. Notice of annual general meeting to be posted on the approved and available bulletin boards
f. Only those members with voting privileges as outlined in item 11, may vote.
Article 16. Constitution:
This constitution may be amended at a general meeting of members in attendance, with a majority of yes votes.
Formal Adoption: Any changes to the constitution, including those related to dissolution, must be formally adopted at the next Annual General Meeting (AGM).
These steps help ensure that the dissolution process is transparent, fair, and in compliance with the association's constitution and legal requirements.
Article 17.The dissolving of the Durand Village Tenant Association
a. In the event that there are no forthcoming nominations for the Executive positions; and, the current Board Members are unable to continue in their respective capacities, the dissolving of the Durand Village Tenant Association becomes necessary.
1. A special general membership meeting is called.
2. A quorum is required. Consisting of a minimum of 10 members and/or 50 plus 1 (fifty plus one) of the membership, including the Executive Committee
3. A motion to dissolve is moved and seconded.
b. Disbursement of funds:
1. It is important to ensure that all debts are settled before dissolution.
2. funds should be given to members in equal proportions,
3. be credited to the service charge account,
4. All funds are to be donated to a locally recognized charitable organization.
5. Treasurer to write a check for the full account balance with two (2) signing authorities.
6. Account to be then officially closed.
c. Constitution and Perpetuity:
1. A copy of the Constitution may be retained by any previous member(s) in the event that a group of tenants choose to resurrect the Association.
Rev. 2025 07 26
Durand Village Tenant Association Constitution
(amended to be in compliance with the Ontario Tenant Association Constitution template)
July 26, 2025
Article 1. Name and Location: Durand Village Tenant Association, also known as DVTA
1. 93 Bold Street, Hamilton, Ontario
2. 75 Bold Street, Hamilton, Ontario
3. 90 Duke Street, Hamilton Ontario
Article 2. Date: Approved by an email proxy vote on this 2nd day of September, 2025
Article 3. Nature: An unincorporated, not-for-profit organization of tenants for tenants
Article 4. Mission Statement:
a. To improve conditions in your apartment building or other complex buildings on security concerns, disrepair, and to improve communications with management if and where possible.
b. To deal with the landlord as a group in situations of general concern such as:
1. security problems,
2. to dispute above guideline rent increase applications aka AGI,
3. when and if the landlord or their employees or agents are involved in illegal or improper activities,
4. and to fight for proper repair and maintenance of the buildings and units.
c. To educate tenants on their rights and obligations as tenants;
1. To have rights in law is not sufficient.
2. To truly have these rights, tenants must know what these rights are and be able to defend these rights.
d. To organize tenants;
1. Usually, if one tenant is having problems, so are other tenants.
2. Organized tenants have the moral support of other members, as well as having more people to document the problems and share the work.
3. It can also be of great benefit to go to government tribunals or court as a group rather than as individuals.
4. It is also much more effective to educate and get feedback from, for example, one group of 10 tenants together, rather than to do so ten times with each individual tenant.
e. To try to encourage member tenants to develop their skills, such as writing and public speaking.
1. People can often have skills that are undiscovered due to lack of experience or opportunity, or due to insecurity or even fear. Developing within people their/an awareness of their abilities can be very empowering within their lives.
2. Those people who become knowledgeable about tenant issues and rights and who have other skills should be encouraged to become more involved as activists, educating others, within our individual rental building and in the community at large, in other social issues, and should they move out of the area to whatever parts of Ontario they move to.
f. To provide information and other assistance to tenants to the best of our abilities based upon our available resources.
g. To lobby governments for policies and laws
1. that truly protect and expand the rights of tenants,
2. as well to make decent affordable housing a basic human right.
3. We may also lobby on issues related to homelessness and poverty, as our resources permit.
h. No group can be effective without introspection,
1. we must at least once a year, at a general meeting,
a. review our directions and activities
b. to ascertain if we have been effectively pursuing our mission
c. and how better to do so.
d. Formation of appropriate subcommittees
Article 5. Methods of carrying out our mission include:
a. Keep long-term records to document
1. the history of this building,
2. and the tenants' disputes with the landlord for the future;
b. Purchasing a copy of the landlord’s incorporation documents to keep on file;
c. Keep copies of tenants' complaints including
1. repair requests
2. lack of maintenance letters,
3. document any history of problems, including pictures if available
d. File applications or disputes with the Ontario Rental Housing Tribunal on behalf of this association when agreed upon by the members;
e. Have meetings of the tenants in addition to the annual general meeting to
1. get members involved and
2. to cover issues of concern
f. Educate tenants on issues around the apartment building and on their tenant rights both
1. through the newsletter/email
2. and through meetings
g. Encourage other buildings to create tenants’ associations by
1. waiting 12 months after the establishment of this organization, and
2. then filtering two neighbouring rental buildings, and
3. inviting them to a meeting to see how you have organized our tenant’s association.
i. Other activities may be undertaken in the interests of tenants as deemed worthwhile
Article 6. Anti-discrimination Policies:
a. We shall conduct our activities without discrimination because of and embrace and be inclusive of:
1. race,
2. religious beliefs,
3. colour,
4. gender, sexual orientation,
5. ancestry, place of origin,
6. physical or mental disabilities,
7. age, marital status,
8. physical attributes,
9. low or no income or being on government assistance.
b. Consequences: As such, anybody who makes comments contrary to our above policy at any of our meetings will be asked to apologize for such contrary statements and to retract it, or to leave the meeting.
c. Not only do we believe in these anti-discriminatory policies, but, as our resources permit, we will strive to make our group representative of our local tenant community.
d. Meeting location accessibility:
1. In selecting meeting locations, our first priority after the appropriateness of the location
a. seat the number of people we expect and the actual address being local
b. be the accessibility for those members with physical infirmities.
Article 7. Non-partisanship:
a. DVTA, as an organization, may support or contest specific policies, programs, actions, laws or by-laws by any government or political party as we think appropriate
b. but never endorse any party, government or politician.
c. DVTA as a group, represent our members who may have various political affiliations, and so we cannot remain representative of them all if we endorse any political parties or any candidate
d. DVTA can only support or contest their platforms or actions. Paid-up Members, on the other hand, may do what they wish as individuals, including supporting, working for or endorsing a candidate as long as it does not include any references to this organization.
e. DVTA's goal is to improve the lives of tenants and may take up other issues/causes that benefit tenants, the poor and the homeless.
Article 8. Financial:
a. No paid-up member may receive from us a salary as we are a volunteer-only organization.
b. Paid-up members shall receive reimbursement for approved expenses;
c. Non-members shall receive reimbursement for approved expenses associated with volunteer events
d. Our fiscal/financial year shall begin on April 1 and end March 31 of each year.
e. As part of the Annual General Meeting for the paid-up membership, there will be an accounting including a financial statement provided to all paid-up members, stating all revenues received and where they came from:
1. total from membership dues
2. events
3. Lawyers, engineers, etc.
4. what were the expenses (e.g. photocopying costs, stationary, renting a room, events costs, etc.)
Article 9. Group representatives:
a. Only those who are approved by the Board may claim to represent the organization.
b. In situations where there is insufficient time to take an event or action to the monthly Board meetings, a majority of the organization's executive may do the approval.
Article 10. Guests:
a. It is at the discretion of the Board of the DVTA, what non-members may attend our meetings.
b. Board/steering committee meetings are open to all paid-up members and invited guests previously approved by the executive or the board.
Article 11. Membership:
a. All members must pay an annual $12.00 per unit membership fee, which may be waived by the Board in circumstances of financial hardship.
b. This annual membership amount may be changed by majority vote of the paid-up membership.
c. Paid-up members are required to provide address, email and phone number. Your privacy is protected by the Federal Privacy Act. Tenant is responsible to request removal due to vacating.
1. To be eligible to be a member of the DVTA you must be a tenant within the Durand Village Complex
2. Paid members have voting rights & may vote by proxy.
3. Paid members are expected to practice politeness and respect at all times with management and staff
4. Non-paid tenants are considered welcomed guests
a. Do not have voting rights
b. May ask appropriate questions to consider becoming a paid-up member
c. Benefit of DVTA is restricted to common areas i.e. elevators, hall ways, etc.
5. "Ex Officio" members are from other groups or agencies, who wish to provide their support to the organization.
a. Their membership is at the discretion of the members.
b. They do not have voting privileges as they may at times be in a conflict of interest situation.
c. The purpose of this type of membership is usually only for area tenant associations, for resource personnel who might be repeatedly invited such as a local tenant lawyer or social worker.
6. Not eligible for membership are:
a. Owners
b. managers of multi-unit residential properties
c. their employees (both full and part-time,)
d. their agents (including those who do contract work for them) and their immediate family.
7. Members may be expelled
a. if they misrepresent themselves as a tenant, when they are an owner or
b. manager of a multi-unit residential property, or
c. a full-time or part-time employee or agent of an owner or manager of a multi-unit residential property.
d. Members may also be expelled for repeated violations
1. of our anti-discrimination policies,
2. for being violent, harassing or threatening violence against other members or guests,
3. for being repeatedly disruptive in meetings to such an extent that the Board has found it necessary to give the person repeated warnings as recorded in this organization's minutes,
4. Two (2) recorded warnings warrant expulsion
5. for claiming to represent this organization without the authorization of the Board, or
6. for belonging to or working for an organization that works against the best interest of tenants (such as FRPO, GTAA, UDI, etc.,)
7. works or supports landlord rights, or
8. misrepresents itself as a tenant organization.
Article 12. Board:
a. The Board and Executive shall be determined by a vote of the eligible membership at the annual general meeting to be held every year in the month of May.
b. The Board shall be comprised only of voting members of the DVTA and shall not total more than (e.g.10 people) to encourage those who will attend regularly.
c. Meetings of the Board shall be every month.
d. While all paid-up members may attend Board/steering committees and are encouraged to do so by requesting attendance and the reason for their attendance. They may only vote at the general and annual general meetings of the DVTA.
e. While the Board encourages people to speak up, it does have the right to put time limits on speech at meetings, particularly large ones, to ensure that the agenda items can all be covered.
f. Board members must resign if they have declared their run for a political office.
1. This is to prevent the organization being used for electioneering purposes of any kind.
2. Should that board member lose in a political campaign, they are free to run for the board position again.
g. Board Members Departure
1. Board members must resign if they are no longer a lessee.
2. Access Offloading Strategy:
a. Immediate Access Revocation
b. Data Transfer to the appropriate successor or retained according to DVTA policy.
c. Documentation: Maintain thorough documentation of all access changes and transfers to provide a clear audit trail.
Article 13. Executive:
a. The Executive of the DVTA shall be comprised of the:
1. President,
2. Vice-president
3. Treasurer
4. Second Treasurer
5. Secretary
6. Second Secretary
7. Technology Support Specialist
8. Other Executive positions
b. Duties of the:
1. President: responsible for presiding over meetings, representing the association in external communications, and ensuring that the association's policies and procedures are followed
2. Vice-president: assists the President and assumes the President's duties in their absence
3. Treasurer: manages the association's finances, including budgeting, accounting, and financial reporting.
4. Second Treasurer: assists theTreasurer and assumes the Treasurer's duties in their absence
5. Secretary: responsible for maintaining accurate records of the association's meetings and activities, including minutes and correspondence.
6. Second Secretary: assists the Secretary and assumes the Secretary's duties in their absence
7. Technology Support Specialist: to troubleshoot and resolve technical issues that users encounter, either remotely via phone, email, or chat, or in person at the user's location.
8. Other Executive positions:
a. Sub-committee chairs are appointed by the Executive Committee and report to the Executive Committee for appropriate terms.
b. Advisory Group of paid-up members to give additional viewpoints.
i.Holds no voting rights at Executive Meetings
ii.Appointed by the board
iii.Special Advisors i.e. specialists in AGI, lawyers, and other appropriate professionals outside of the membership.
iv.Past President(s) a lessee in the complex can contribute in an advisory capacity or on specific committees or task forces
v.Past President(s) no longer a lessee can contribute in advisory roles or on specific committees, when called upon especially if they have expertise in a particular area.
c. The Executive positions will be filled by voting at the Annual General Meeting.
1. Any vacancies occurring between Annual General meetings will be filled by persons appointed by the Executive Committee within three (3) months of vacancy.
2. Meetings of the Executive shall be every month
3. The Executive is to take care of the day-to-day operations such as banking, keeping minutes, signing letters.
4. At least three executive members must have signing authority over the organization's bank account, and all cheques and transfers of funds from that account must take at least two signatures.
Article 14. Meetings and Quorums:
a. Dates, locations and speakers at meetings will all be decided by the Executive Committee.
b. Only in the rare case of an emergency, where there is not enough time to call a Board meeting, can a majority of the executive make these decisions, and then it must be reviewed after-the-fact at the next Board meeting.
c. Quorums for general and annual general meeting: consists of 10 paid-up members which includes the Executive committee in attendance.
d. Quorums for executive meetings: consists of one-half of the executive members.
Article 15. Annual General Meeting aka AGM:
a. will be open to all paid-up members.
b. will be held once a year in the month of May
c. The date of the AGM will be decided by a meeting of the Executive.
d. Paid-up members must be given at least two week’s notice of the meeting. All reasonable attempts will be made to contact those who are members. For those who do not have telephones, we will leave notes if possible in their mailboxes, or try to contact them by whatever reasonable means.
e. Notice of annual general meeting to be posted on the approved and available bulletin boards
f. Only those members with voting privileges as outlined in item 11, may vote.
Article 16. Constitution:
This constitution may be amended at a general meeting of members in attendance, with a majority of yes votes.
Formal Adoption: Any changes to the constitution, including those related to dissolution, must be formally adopted at the next Annual General Meeting (AGM).
These steps help ensure that the dissolution process is transparent, fair, and in compliance with the association's constitution and legal requirements.
Article 17.The dissolving of the Durand Village Tenant Association
a. In the event that there are no forthcoming nominations for the Executive positions; and, the current Board Members are unable to continue in their respective capacities, the dissolving of the Durand Village Tenant Association becomes necessary.
1. A special general membership meeting is called.
2. A quorum is required. Consisting of a minimum of 10 members and/or 50 plus 1 (fifty plus one) of the membership, including the Executive Committee
3. A motion to dissolve is moved and seconded.
b. Disbursement of funds:
1. It is important to ensure that all debts are settled before dissolution.
2. funds should be given to members in equal proportions,
3. be credited to the service charge account,
4. All funds are to be donated to a locally recognized charitable organization.
5. Treasurer to write a check for the full account balance with two (2) signing authorities.
6. Account to be then officially closed.
c. Constitution and Perpetuity:
1. A copy of the Constitution may be retained by any previous member(s) in the event that a group of tenants choose to resurrect the Association.
Rev. 2025 07 26
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